Board portals are extremely efficient solutions to streamline meetings and help directors concentrate on governance. Selecting the right portal requires careful evaluation. You should ensure that it is in line with the most important criteria, such as security, collaboration, and meeting management.
Achieving board approval for your portal is essential to ensure successful implementation. At the beginning, you must engage all the stakeholders, including executives, board members and IT personnel, to explain the advantages of a paperless workplace and to solve any issues or concerns. Then, plan and conduct testing with a limited number of users to ensure the portal is simple to use and includes the features that are required.
Once it is implemented, a board portal will cut down on time for all users, directors chairpersons, chairpersons, as well as company secretaries as well. This will free up their time to work on preparing for, organising and facilitating efficient meetings. It will also improve decision-making and increase the effectiveness of follow-up activities. It will also aid in achieving ESG goals by eliminating paper and reducing carbon footprints.
A good board portal will organize documents in a central location, making them easier to search and access. The board portal allows directors to collaborate and annotate files. This enables better preparation for meetings and helps to avoid sensitive information getting lost in email chains. It will also provide an interactive dashboard that shows scheduled meetings as well as other preparatory items, ensuring that your board has the most up-to date information available. It should also provide the ability to manage tasks and keep the track of any tasks assigned to you.