Online board meeting is an efficient and simple method to organize meetings without the requirement of physical attendance. It allows for more participation and reduces the requirement to travel which is costly and time-consuming. Virtual meetings come with obstacles. It is crucial to follow certain rules of conduct to make these meetings as productive and efficient as you can.
1. Get more people involved by using an online icebreaker before and after the meeting. This will help board members become acquainted with each other. It is also possible to ask participants to introduce themselves by using the chat box. This is a great way to start the discussion and make everyone feel comfortable with the technology.
2. Train the less tech-savvy members of your board. This will help reduce the barriers to adopting new technologies. Furthermore, the training will assist them in using the board portal and other tools with ease. 3. Make sure that all participants are registered and have a stable internet connection as well as audio and video equipment before the call starts. This will enhance the quality of the call. 4. It is important that everyone uses the mute option when not speaking. This will eliminate external distractions and decrease the chance of interrupting other board members.
5. Keep a draft and a record of minutes of meetings. It is crucial to make sure that the minutes are valuable to participants, and include all relevant data. Minute-takers must also seek an appropriate balance between completeness and brevity. Furthermore, they should stay clear of the inclusion of informal discussions or personal opinions in minutes of meetings.