Board Meetings are a vital part of a company’s future. But a board that rubber-stamps whatever management puts on the agenda isn’t executing its role and could boardroomideas.info/what-is-reasonable-notice-for-a-board-meeting/ put the business at risk.
Meetings for boards are often long and dull It’s easy to lose the time listening to reports or discussing irrelevant matters. The effectiveness of a meeting can be influenced by many factors, such as the way the agenda is organized as well as the amount of time spent on relevant subjects and issues, and the rules of conduct for the meeting.
Meeting rules may vary from board to board however they should be clear and consistent in order to ensure transparency and consistency. Certain rules are mandated by law (e.g. requirements for quorum) however others may be determined by the board’s bylaws or by common law.
Meeting minutes should be clearly documented with attendance records and include the percentage of attendees needed to constitute a sufficient quorum. It is also important to note the number of people present, for example, if board members were absent or even if they participated remotely (see our article on Board Participation of Members). A brief description of every discussion should be recorded as well as the amount of time spent on each topic. This will allow you to plan your the time for future meetings and prevent unnecessary repetition of past information.